Please access the below links for enrollment steps for each location

 


 

School Enrollment in Durham County

All school-aged refugee students (5-17 years old) need to be enrolled in school by 30 calendar days after their arrival in the U.S.

Where

The ESL Registration Center

2107 Hillandale Road

Durham NC 27701 

919-560-2510

Duration

Varies greatly depending on the number of children. At a minimum, probably 1 hour.

Process

Call the ESL Registration Center

Call for an appointment to bring in the refugee student(s). Explain that you are working with WRD and that the new student(s) is a newly arrived refugee. They will ask about information such as ages and ethnicities. They will give you an appointment to bring in the student(s) and a parent.The number is 919-560-2510.

Bring refugee student, parent and documents to registration

The next step is to bring the student(s) with a parent and documents to the ESL Registration Center for the appointment. Paperwork will be filled out and filed, the student(s) will take an English language placement test, and a school and grade will be assigned. The staff at the ESL Registration Center will guide you through each step of this process.

Each student must bring the following to register:

  • One parent 
  • TSA Letters and I-94’s (should be a single packet)
  •  Lease agreement to prove residential location (and therefore school assignment)
  • Immunization record for the student from the Health Department which they receive at the time of the Refugee Health Screening. Usually refugees do not have this at the time of enrollment. Explain to the staff member that the family has an appointment with the Health Department and will have the immunization record soon. We have 30 days to submit this to the school.
  • Any school documents or records from former country

Deliver the registration packet

 At the end of the appointment you will received an assigned school and grade for the student(s), You will also receive a packet to take to the student’s assigned school. You can either go straight to the school and drop off the packet at the front desk or call ahead and make an enrollment appointment with a guidance counselor. If you make an appointment with a guidance counselor, bring the student, a parent, and the packet of information from the ESL Registration Center to the appointment. WRD can help schedule an interpreter to accompany you to the meeting with the guidance counselor. Also, make sure to fill out and bring this form for each student; it will help clarify WRD's role and help the school communicate with WRD, if necessary.

**When taking enrollment forms from the ESL registration center to Jordan High School, an appointment with Marcie Pachino MUST be made first. She wants to set an appointment to receive the forms, meet the children, and do a small assessment of her own. Call Ms. Pachino at 919-560-3912 ext. 12259 or email her at marcie.pachino@dpsnc.net to make the appointment. 

At the school, be sure to ask about:

  • Bus route information – Time, place of pick up, and bus number. The student may need a slip to give to the bus driver the first few times they get on the bus.
  • Free or Reduced meals – Ask about enrolling the child for free or reduced meals, Many times schools will take care of this automatically. It requires having the family’s DSS Food Stamps Case Number. If you do not have it on their letter from the Food Stamps office WRD staff can get it to the school. Let WRD staff know if this is needed. 
  • School Supplies – what can the school provide and/or what does the family need to provide through donations (backpack, notebooks, pens and pencils, etc.)
  • Potentially a school calendar for the parents – so they will know which days will be holidays or early release

Post enrollment

After this, some schools will ask the students if they want to stay and finish the school day, while other schools will ask the student to take the bus and come back on a certain start date. Still other schools will ask that the parents come back with the student on their first day. The school will give you this information. Make sure that the refugee student and family feel comfortable with the plan.  

You have now completed the school enrollment process!

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School Enrollment in Orange County

All school-aged refugee students (5-17 years old) need to be enrolled in school by 30 calendar days after their arrival in the U.S.

Where

Lincoln Center Office of Student Enrollment: 750 S. Merritt Mill Rd. Chapel Hill, NC 27516 (919) 967-8211. ext. 28268

Duration

Varies greatly depending on the number of children. At a minimum, probably 1 hour.

Process

Preregister Online

Chapel Hill-Carrboro Schools Pre-registration is done online at http://www.chccs.k12.nc.us/enrollment. Create an account using your email address or an email address you create for the family, WRD's phone number 919-251-6595, and one of the parent's name. Fill out the information requested. If you don't know something just leave it blank and the person you meet with at the Lincoln Center will help you complete it. 

Bring refugee student, parent and documents to registration

Go to the Lincoln Center at the address above. A parent is not required at registration, but can certainly accompany you and the student(s). The hours of operation for the center and other helpful information can be found at http://www.chccs.k12.nc.us/enrollment. Paperwork will be filled out and filed and a school and grade will be assigned. The staff will guide you through each step of this process. 

Each student must bring the following to register:

  • TSA Letters and I-94’s (should be a single packet)
  •  Lease agreement to prove residential location (and therefore school assignment)
  • Immunization record for the student from the Health Department which they receive at the time of the Refugee Health Screening. Usually refugees do not have this at the time of enrollment. Explain to the staff member that the family has an appointment with the Health Department and will have the immunization record soon. We have 30 days to submit this to the school.
  • Any school documents or records from former country

Many times the student(s) will need to do an English Language test. This test is done in the trailers across from the Lincoln Center. The staff member at the registration should tell you when and where the student will need to be tested. Try to see if the testing can be done that day. If not, make sure to send along the testing appointment day and time to WRD staff.

The Lincoln Center should give you information about when the student should start. The bus routes are listed online at http://www.chccs.k12.nc.us/parents/buses-transportation. Please make sure the family understands where to take the bus and what time it comes. Make sure that the refugee student and family feel comfortable with the plan.  

You have now completed the school enrollment process!

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School Enrollment in Wake County

All school-aged refugee students (5-17 years old) need to be enrolled in school by 30 calendar days after their arrival in the U.S.

Where

The Center for International Enrollment (CIE) 5625 Dillard Drive, Cary, NC 27518 (just off of 440 between Raleigh and Cary)

Duration

Varies greatly depending on the number of children. At a minimum, probably 1 hour.

Process

Call the Center for International Enrollment

Call (919) 431-7404 for an appointment to bring in the refugee student(s). They will ask about information such as their ages and ethnicities. They will give you an appointment to bring in the students so that they can fill out the initial paperwork for registering in schools and also have their level of English tested. Here is more information about the CIE and hours of operation http://www.wcpss.net/Page/63.

Bring refugee student, parent and documents to registration

Bring the students with a parent and their documents to the CIE for the appointment.  All adults will be asked to sign in and wear a visitor's badge with a photo. The attendant at the front desk will have to let you into the main office space. During registration, each student will fill out paperwork, take an English language placement test, and be assigned to a grade and school.  The staff at the CIE will guide you through each step of this process. The students need to have with them:

  • TSA Letters and I-94’s (should be a single packet)
  •  Lease agreement to prove residential location (and therefore school assignment)
  • Immunization record for the student from the Health Department which they receive at the time of the Refugee Health Screening. Usually refugees do not have this at the time of enrollment. Explain to the staff member that the family has an appointment with the Health Department and will have the immunization record soon. We have 30 days to submit this to the school.
  • Any school documents or records from former country

The next step is to take the student to their assigned school to enroll. After completing the English placement testing and school assignment, you will receive from CIE a packet of information to take to the student’s assigned school. You can either go straight to the school or call ahead and make an enrollment appointment with a guidance counselor. Then bring the student, a parent, their IOM bag and their packet of information from the ESL Registration Center to the school to fill out enrollment paperwork. Also, make sure to fill out and bring this form for each student; it will help clarify WRD's role and help the schools communicate with WRD if necessary. At the school be sure to ask about:

  • Bus route information – time and place of pick up, as well as bus number. The student will also need a slip to give to the bus driver the first few times they get on the bus
  • Free or Reduced meals – fill out an application for free or reduced meals, this will require having the family’s DSS Food Stamps Case Number.  If you do not have it on their letter from the Food Stamps office you can contact Ruth Diaz to ask for it - ruth.diaz@wakegov.com
  • School Supplies – what can the school provide or what does the family need to provide through donations (backpack, notebooks, pens and pencils, etc)
  • Potentially a school calendar for the parents – so they will know which days will be holidays or early release

After this, some schools will ask the students if they want to stay and finish the school day, while other schools will ask the student to take the bus and come back on a certain start date. Still other schools will ask that the parents come back with the student on their first day. The school will give you this information. Make sure that the refugee student and family feels comfortable with the plan.  You have now completed the school enrollment process!

You have now completed the school enrollment process!

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FAQs

How will the school assign the children to a grade?

Most refugee children do not have school records. Therefore, they are placed into school based on their age for elementary and middle school. For high school without records, they are placed directly into 9th grade. Children can stay into school until they are 21 years old. They can drop-out after 16 year old. However, if they are over 18 and miss a significant amount of days, the school will automatically unenroll them. 

What are an 18 year old child's options for school?

If a family is financially able to support themselves without an 18 year old child, they can be enrolled into school, and can go until they are 21. However, do not enroll the 18 year old child if the family is not able to financially support themselves without them OR if they do not seem interested in going to school. Drop-out rates hurt local schools and should be avoided if they child will not commit to going to school. If they have to work, since 18 year olds are technically employable, encourage them to attend ESL classes at Durham Tech while they are working and once they have completed the levels of ESL, they can try to get their GED. Just explain that this is an alternative for going to high school.

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